Astra Schedule initially provides a Guest User Form and an Internal User Form to support event requests from both Guest users and internal users of the application. Each form provides sections for gathering the person’s contact information, event details and meeting information, and room and resource needs. The forms differ slightly in the number and type of questions asked and in the interaction with certain database fields on the form. For example, if the user is logged in to the application and using the “Internal User Form”, then the system automatically populates their contact information. Event request forms may be added or edited to support institutional event request needs.

 

Users can have access to one or more event request forms, depending on user security settings. If the user has access to multiple forms, they must select the form they wish to use at the time of the event request. Having multiple forms available allows your institution to provide different forms for different kinds of events, or for events taking place in different areas of your campus. The organization of the request forms, the kind of information gathered, and the person(s) to whom they are routed for approval may vary depending on your business processes.

 

See also...

Create a New Event Request Template