Astra Schedule supports custom fields that can be used per event and per event meeting record. Custom fields allow you to gather and display information about your events and meetings that is important to your institution and schedulers but not provided by default in the Astra Schedule application.

 

Custom fields are defined per record type. For example, custom fields may be defined for event records, event meeting records, room records, etc. Once custom fields are defined, they are available for use on all records of that type. The custom field definition includes Field Type and field Control Type selections that define the type of field that will be added to the form. Additionally, the field label, pre-defined values, and other field attributes are specified.

 

The following field types are available as custom fields:

 

•Text, TextField

 

Use this type to create a single field into which text may be entered.

 

Define the Display Label and specify Optional, Required, or Read Only.

 

•Text, TextBox

 

Use this type to create a larger text entry field with multiple lines.

 

Define the Display Label and specify Optional, Required, or Read Only.

 

Additionally, specify the Width as a percentage of the overall page width, and the Height as rows of text.

 

•Text, Hidden

 

This field type can be used if there is a certain data element that is desired for reporting, export, or some other process but is not intended to be a visible, editable field in the record.  This data would need to be populated using the Astra Schedule ATE import process with a custom spoke file and then consumed by some other custom object.

 

Define the Name and Display Label (for field validation only).

 

Form Area and Field Priority refer to the position of the field on the record and do not apply in this case.

 

•Display Text, URL

 

Use this type to create a hyperlink to an external site that will appear on each record. For example, a link could be created to make additional documents available from within a request form or other record type.

 

Define the Display Label and URL Value. When viewed on a record, the Display Label will appear followed by a colon, and is repeated as a hyperlink to the URL specified.

 

•Display Text, DisplayOnly

 

Use this type to add static, informative text to a particular record type.

 

Define the Display Label and text Value.

 

•Multi Choice, DropDownList

 

Use this type to add a drop-down list field with specific options.

 

Define the Display Label, drop-down list Values, and specify Optional or Required. Use the Add option and the up and down arrows to create and organize the Values list.

 

•YesNo, CheckBox

 

Use this type to add a yes-or-no option indicated by check boxes.

 

Define the Display Label and specify Optional or Required.